Updated 10 November 2026 · Document Services Australia
An ex lease photocopier is a machine that has finished its first agreement, usually three to five years in one office, and still has most of its working life ahead of it. An ex rental photocopier is the same idea from a rental fleet. Both cost far less each month than the same model new. This page explains what we do to them before they go out again, and how to tell a good one from a tired one.
Why ex lease copiers are worth a look
A copier on a lease or rental is serviced on an agreement for its whole term, so it has had its parts changed on schedule and its faults fixed as they came up. That history is the difference between an ex lease machine and a second hand copier of unknown background. The models are business grade A3 machines from Toshiba, Kyocera, HP, Ricoh, Canon and Fujifilm, built to print millions of pages.
What we do before an ex lease copier goes out
- Page count readThe total pages printed in its life, black and colour, is read from the machine and written on its listing.
- WorkshopIt goes through our Brisbane workshop: cleaned inside and out, worn rollers and consumable parts replaced, firmware brought up to date.
- Data wipedThe hard drive and address book from its last office are erased.
- Test runPrint, copy, scan and finishing are tested before it is offered.
- Delivered and installedSet up on your network, scan to email working, staff shown how to use it.
Ex lease, ex rental, ex demo, refurbished: the difference
Ex lease and ex rental describe where the machine came from: an agreement that has ended. Ex demo means it was used for showing, with very few pages; those are on near new and ex demo copiers. Refurbished and renewed describe the work done to it; our full list is on refurbished and renewed copiers. Every kind we sell in Brisbane is gathered on second hand photocopiers Brisbane.
What an ex lease photocopier costs
We quote a monthly rental figure with the servicing alongside it, so you can compare it with a new machine like for like. The monthly figures for the models we quote most are on copier rental prices in Brisbane, and how rental, lease and finance work is on photocopier rental and leasing. If another dealer has quoted the same model in the same condition for less, send us the written quote and we will beat it by 10%.
Five checks before you buy an ex lease copier from anyone
- Ask for the total page count in writing, and compare it with the age of the model.
- Ask what was replaced in the workshop, not just whether it was cleaned.
- Ask whether toner and parts for that model are still supplied in Australia.
- Ask who will service it, and whether toner, parts and labour are in the agreement.
- Ask what happens if it fails and cannot be fixed.
On a DSA service agreement the answer to the last one is simple: a machine that cannot be fixed is replaced for the term of the agreement.
Is your own lease ending?
If the copier in your office is coming to the end of its lease, you do not have to sign a new five year agreement to keep printing. Send us the paperwork or the monthly figure through the quote check and we will tell you what an ex lease machine of the same class would cost instead.
Questions about ex lease photocopiers
Are ex lease photocopiers a good buy? Usually, yes. An ex lease copier has been serviced on an agreement for its whole first term, so its history is known. Check the page count against its age and make sure someone answerable will service it.
How old is an ex lease copier? Most come off agreements of three to five years, so that is the usual age. The page count matters more than the year: a lightly used five year old machine can have more life left than a hard worked three year old one.
Can I rent an ex lease photocopier instead of buying it? Yes. Most of ours go out on a monthly rental with a service agreement, so the machine, the servicing and the toner are covered. Freight is charged on each toner delivery.
Do you deliver ex lease copiers outside Brisbane? Yes. We deliver and install across Brisbane, Ipswich, Logan, the Gold Coast and the Sunshine Coast, and service them from the same team.
Is the data from the last office removed? Yes. The hard drive, stored jobs and address book are erased in the workshop before the machine is offered.
Request a quote Call 1300 922 260 Second hand photocopiers Near new and ex demo
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